About the Role
We are seeking an experienced and highly organized Executive Assistant to support the CEO and senior management team of our Tree Care service business. The successful candidate will be responsible for providing administrative support, managing calendars and schedules, coordinating travel arrangements, and handling confidential information.
Duties and Responsibilities:
Provide high-level administrative support to the CEO and senior management team, including managing calendars, scheduling meetings, and coordinating travel arrangements.
Manage and maintain confidential information, including contracts, financial reports, and employee records.
Prepare and proofread reports, presentations, and other documents.
Serve as the primary point of contact for internal and external stakeholders, including clients, vendors, and other business partners.
Conduct research and compile information for projects and initiatives.
Coordinate logistics for company events and meetings, including preparing agendas, taking minutes, and arranging catering.
Manage special projects and other tasks as assigned.
Bachelor's degree in Business Administration, Communications, or related field preferred.
Minimum of 2-3 years of experience as an executive assistant or similar role.
Exceptional organizational and time management skills, with the ability to manage multiple priorities and deadlines.
Strong communication and interpersonal skills.
Proficiency in Microsoft Office Suite and other relevant software and tools.
Ability to maintain confidentiality and handle sensitive information with discretion.
Experience in the tree care industry preferred, but not required.
The Executive Assistant is a desk-based job with light physical demands. The candidate should be able to sit for extended periods, use a computer, and attend meetings and events as required.
We offer a competitive salary, benefits package, and opportunities for professional growth and development. If you have a passion for providing high-level administrative support, exceptional organizational skills, and a desire to work in the tree care industry, we encourage you to apply."
Overall, the ideal Executive Assistant for a tree service business should be highly organized, detail-oriented, and possess strong communication and problem-solving skills. They should also be able to adapt to changing priorities and maintain confidentiality in all aspects of their work.
Administrative Skills: The ideal candidate should have strong administrative skills, including proficiency in Microsoft Office, scheduling appointments, answering phones, and managing email correspondence.
Communication Skills: The Executive Assistant should have excellent communication skills, both verbal and written. They should be able to communicate effectively with clients, team members, and vendors.
Organizational Skills: The candidate should be highly organized, able to prioritize tasks, and manage multiple projects simultaneously. They should have a keen attention to detail and be able to maintain accurate records.
Problem Solving Skills: The Executive Assistant should be a problem solver and able to think critically when faced with challenges. They should be able to come up with creative solutions to issues that arise and be proactive in identifying potential problems.
Customer Service Skills: The candidate should have exceptional customer service skills, as they may be interacting with clients and vendors on a regular basis. They should be able to handle difficult situations with tact and diplomacy.
Confidentiality: The Executive Assistant may be privy to sensitive information about the business, clients, and team members. Therefore, they should have a high level of discretion and maintain confidentiality at all times.
Adaptability: The Executive Assistant should be able to adapt to changing priorities and work well under pressure. They should be flexible and willing to take on additional responsibilities as needed.
Industry Knowledge: Familiarity with the tree service industry is a plus, as it will help the Executive Assistant better understand the business and provide better support.
About the Company
Family owned and operated in Northern California. Headquartered in Stockton, California and serving the surrounding areas since 2014. We also proudly offer 24/7 Tree Care services.